SmartMeetings

JANUARY 5, 2024

Plus, personally identifiable information is covered by civil liability laws and guest expectations beyond statutory law. To Do: You will need to get permission from attendees to share information with the hotel so the hotel can compare rooming lists for room block verification.

Negotiating 97

Negotiating Contracts Hotels 2024 97

Velvet Chainsaw

FEBRUARY 25, 2021

No question, negotiating contracts is going to get more complicated as the industry rebounds. In addition to the many online resources, there are a growing number of vendors who can help inform the safety plans for in-person events. Future bookings are getting more difficult as organizations are more reluctant to take on new risks.

Contracts 438

Contracts Financial Negotiating 2021 438

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. Gather information on the event’s requirements to estimate expenses accurately. Outline the event’s purpose, goals, and expected outcomes.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

FEBRUARY 8, 2017

Here are a few tips on how to make the most of your negotiations. It is important to know exactly what you will want and need from a hotel before entering negotiations. Hotel sales managers are trained to use your budget number as their initial starting point in negotiations, which puts you at a severe disadvantage.

Negotiating 40

Negotiating Hotels Meetings Management 40

PCMA Convene

MAY 9, 2024

Make sure that the costs you’re negotiating are comparable or better for your exhibitors. Moving forward, it’s wise to reevaluate these agreements and ensure that you are negotiating favorable pricing for your exhibitors. Many shows include links to their exhibitor manuals and order forms.

2003 59

2003 2024 Negotiating Consulting 59

Event Planning BluePrint

FEBRUARY 9, 2024

Pro Tip: Consider historical data from similar past events, if available, to inform your budgeting decisions. Segregating these into ‘essential’ and ‘desirable’ categories helps in making informed adjustments when necessary. Cost-Saving Strategies That Work Vendor negotiation is an art.

Management 62

Management Negotiating Financial Entertainment 62

Smart Meetings

APRIL 18, 2024

The word “partnership” gets thrown around a lot in the events world, but when there are too few ballrooms for too many functions being planned, meeting planners and hotel and destination counterparts often find themselves on the losing end of negotiations that could be win-wins. Another counter-intuitive hack is being open about priorities.

Negotiating 80

Negotiating 2023 Hotels Education 80

Smart Meetings

SEPTEMBER 28, 2023

Instead negotiate everything at once with the clauses that fit your needs rather than using general, boilerplate language that could just end up in litigation.” Plus, personally identifiable information is covered by civil liability laws and guest expectations. Start with your must-haves upfront,” she said.

Meetings 93

Meetings Negotiating Contracts Hotels 93

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Include enough information in your RFP to show the value of your program to perspective hotels. Remember, everything is open for negotiation so make sure you are getting what you’re paying for.

Negotiating 96

Negotiating Contracts Hotels Consulting 96

MeetingsNet

MARCH 22, 2024

There must be sufficient information to determine economic benefits to the region for hosting the event. If an organizer accepts the bid, the host city and Destination Canada will negotiate a partnership agreement. Funding will be released after the organizer completes the post-event reporting requirements.

Financial 111

Financial Government Insurance Trade Shows 111

IMG

JANUARY 16, 2024

Event Marketing Trends for 2024| Sustainability and Social Responsibility Sustainability and social responsibility are no longer just trends; they’re becoming non-negotiable elements of successful event planning. Sustainable events are like the Prius of the event world – eco-friendly, efficient, and leaving a smaller carbon footprint.

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2024 Event Marketing Marketing Sustainability 195

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

Venues 62

Venues Negotiating Contracts Insurance 62

SmartMeetings

OCTOBER 25, 2016

Knowing what to expect will give you more leverage at the negotiating table. Having clear and informed goals will help planners design long-term strategies and make smart decisions for their events—and the size of their budget. The post 7 Strategies to Negotiate a Bigger Events Budget appeared first on Smart Meetings.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

MeetingsNet

AUGUST 17, 2023

In general, Grimes suggests that planners not simply accept the typical force-majeure clause found in hotel contracts; “everything is a negotiation,” he notes. Grimes stresses that proactive negotiation is the key to planners getting a force-majeure clause that makes sense for a given event in a given destination. “I

Contracts 98

Contracts Negotiating Hotels Travel 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Master the Event

DECEMBER 11, 2023

Negotiation skills. Negotiating is a fine art. If a planner is negotiating by intimidation, my advice would be to run away as fast as you can. You’re going to learn information about the job that event planning courses simply can’t teach you. This is a characteristic that will tell you how much of a leader the person is.

Meetings 75

Meetings Negotiating Event Planning Travel 75

MeetingsNet

JANUARY 13, 2023

Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. Even if your negotiation tactics are the best in the industry, you might want to direct your focus on managing client expectations rather than stressing yourself senseless trying to squeeze concessions from a frozen turnip.

Marketing 98

Marketing Management Negotiating 2025 98

Event Guru

MARCH 6, 2024

Wouldn’t it be much easier if each department could be updated on this information in real time, rather than waiting for an events office to send out the different information to everyone that needs to be contacted? That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses.

Negotiating 40

Negotiating Government Contracts Sports 40

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Negotiate Venue and AV Liaison Fees, Security Fees.

Contracts 105

Contracts Negotiating Insurance Venues 105

MeetingsNet

APRIL 17, 2023

Whether your meetings specialty is event design, contract negotiations, operations management, sustainability, risk management, virtual events, speaker trends, food & beverage, or something else entirely, our call for speakers is seeking fresh voices to educate and spark new ideas for meetings and conventions.

Education 92

Education Meeting Planning Food and Beverage Meetings 92

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts?

Contracts 97

Contracts Negotiating Food and Beverage 2023 97

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Master the Event

JANUARY 9, 2024

Forgetting to inform just one supplier of a crucial item can have a dramatic affect overall. Negotiation skills. There”s a fine line between a good negotiator and a dictator. Unfortunately I’ve seen too many event planners simply dictate what they felt was needed during negotiations. But there’s a huge difference.

Negotiating 40

Negotiating Corporate Meetings Events Event Planning 40

Stova

AUGUST 24, 2023

Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable. Negotiate terms, explore package deals, and seek out partnerships that can offer mutual benefits.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

MeetingsNet

JULY 9, 2021

At the start of the project, Schwartz said, planners should establish how often budget-update meetings will happen and explain what information is expected from every person in those meetings. The best negotiator on your team should handle the largest budget elements that will not be simple to secure at an acceptable cost.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. By diligently setting your budget and understanding the pricing structures of available platforms, you can make an informed decision, ensuring the software meets your event’s demands and aligns with your financial framework.

Negotiating 118

Negotiating Retail Financial Management 118

ePly

JUNE 21, 2023

Additionally, when you allocate a percentage of your budget specifically for F&B, you can make more informed decisions when planning the rest of the event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Odds are, it’s the latter.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Smart Meetings

NOVEMBER 15, 2023

Samantha Jordan, a futurist and consultant with Future Today Institute, led a discussion with industry leaders and explained that companies, including major retailers, are already using the tool to negotiate contracts. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human.

2023 93

2023 Negotiating Insurance Financial 93

Event Industry News

AUGUST 17, 2022

As part of their partnership with ETL London, Hire Space have negotiated the opportunity for High-Tech venues to showcase their expertise as part of a dedicated hub in front of the varied and engaged ETL audience. It promises to be a highly informative and inspiring couple of days.”.

Tech 134

Tech Event Tech Venues 2023 134

SevenEvents

OCTOBER 17, 2023

some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. step 6: negotiate and save once you have received your quotes don’t hesitate to ask suppliers for discounts or explore cost-saving alternatives without compromising the event’s quality. 10% of your overall budget.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Attendease

FEBRUARY 20, 2024

Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Master the Event

DECEMBER 11, 2023

Their job requires them to be a seasoned negotiator, a time management expert, as well as being a fiscally responsible expert. Good ones are equipped with chat rooms, places where you can leave your information and get up-to-the-minute information on what you’re looking for.

Meetings 40

Meetings Trade Shows Negotiating Airlines 40

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life. Summary: Harness the Power of Negotiation for Post-Covid Success ).

2021 52

2021 Negotiating Medical Meetings Contracts 52

Prestige Events Magazine

JULY 27, 2021

The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond. Further information about Central Hall Westminster’s hybrid packages can be found on its website at: [link]. Our aim is to make holding a hybrid event at Central Hall Westminster easy and stress-free.”.

Negotiating 98

Negotiating Venues 2021 2019 98

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? These tools, updated in real-time, provide the information you need as you evaluate potential locations for your event. Selecting an event venue.

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2021 Event Planning Insurance Transportation 306